Details

Written by: County of Lake

Published: 22 June 2021

Created: 22 June 2021

Last Updated: 22 June 2021

LAKE COUNTY, CA (June 21, 2021) – Request for Proposal (RFP) Lake County HUB  Model and Coordinated Entry System 

1. Overview 

Lake County Behavioral Health Services (LCBHS) and Lake County Continuum of Care  (LCCoC) are seeking one or more eligible organizations or entities capable of establishing  a HUB within a Pathways Community HUB model with a Coordinated Entry System (CES)  as a key component of the HUB model within Lake County, California.  

This RFP is therefore comprised of two parts: HUB and CES.  

The HUB model sought by the County follows the Pathways Community HUB model. This  HUB model is a community care coordination system that supports, coordinates, and  tracks the outcomes for all the agencies that provide varying supportive services to  community members in need. 

These are accomplished by first identifying and effectively assessing at-risk community  members, then assigning a specific “pathway” that addresses the risk factors present and  connects individuals to the appropriate community agency or agencies that will in turn  address risk factors with best practice services and supports. Results are then tracked and  measured to gauge the effectiveness of the entire process.  

Through the implementation of these steps, a HUB will have the effect of creating a holistic  type of care coordination where one care coordinator is responsible for any one client or  client household and where a focus on metrics is established to engender risk reduction  and prevention. Further, it is anticipated that the HUB will remove silos inherently created  by separate sources at the local, state and federal levels meant to fund health and  supportive services.  

Contractors will use software as a tool to accomplish these tasks. For the Pathways HUB,  HealthBridge.care will connect community members in need with County-based  organizations that provide various supportive services and the Community Health Record,  which acts as a Health Information Exchange  

Lake County’s design has CES as a component of the HUB model, operating a system of 

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homeless care for the Continuum of Care. The successful respondent shall leverage the  existing local network of homeless service providers to establish a local referral response  system with innovative coordination processes.  

These CES processes are intended to help the County identify and thus prioritize the care  of people who are most in need of resource assistance by strategically allocating current  resources. The CES shall also provide information to the LCCoC and other stakeholders  about service needs and gaps by identifying the need for additional resources. 

LCCoC has established $350,000 for a three-year period from a combination of the Whole  Person Care Pilot Program and several other Continuum of Care grants. It is LCCoC’s  intent to identify at least one experienced, qualifying organization or local government,  including tribal, which will establish a HUB and a CES in conjunction with the HUB.  

1. HUB and CES Descriptions and Distinctions 

LCCoC intends to support the establishment of a HUB and a CES for supportive services  that will cover the entire County and be consistent with the guidance provided by the U.S.  Department of Housing and Urban Development (HUD). The successful applicant will  establish, manage and implement the HUB with a CES as its component as further  described:  

1. HUB 

LCCoC seeks an organization or entity capable of establishing a HUB that will function as  an administrative center for a community-wide network of care coordination agencies  throughout Lake County that is modeled after the Pathways HUB. As such, the HUB shall  provide the following:  

1. Information on health and social services to economically disadvantaged families, neighborhoods and communities. The HUB is responsible for developing and  implementing an infrastructure to continuously support and monitor care  coordination services as well as to provide nonprofits with a single point of contact  system.  
2. A process that will work across sectors of a community to reach at-risk individuals  and connect them to evidenced-based interventions and services they need to have  positive outcomes. 

iii. A centralized set of processes, systems and resources that enable communities  to track individuals being served and providers a way to align payments and  outcomes. 

1. CES 

LCCoC also seeks a qualified applicant to administer a Coordinated Entry System in conjunction with the HUB model as described above. A CES is described by HUD in §  578.3 Definitions of the Homeless Emergency Assistance and Rapid Transition to  Housing (HEARTH Act): Continuum of Care Program Interim Rule as follows:  

1. A “coordinated process designed to coordinate program participant intake 

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assessment and provision of referrals. A centralized or coordinated assessment  system covers the geographic area, is easily accessed by individuals and families  seeking housing or services, is well advertised, and includes a comprehensive and  standardized assessment tool.” 

1. An effective, broadly utilized CES is an important piece of the HUB model. It  should reduce the time that clients spend seeking assistance, reduce provider time  in filling openings, and ensure improved targeting and better use of limited  resources. The data from a well-functioning CES is useful to understanding the  need and can be used to inform allocation decisions to make more opportunities to  serve households in need. 

iii. The CES will be implemented in alignment with HUD’s Coordinated Entry  Policy Brief and Housing First practices as follows: 

EASILY ACCESSIBLE: When a client experiences a need for housing, they  engage with our call center, multi-service centers/agencies, and outreach teams,  all of whom are participating as entry points into our CES. By offering multiple  entry points into the system, including phone and outreach options, clients  throughout Lake County will be able to easily access culturally competent and  relevant information on homelessness assistance. 

ADVERTISING STRATEGIES: Information about our system will be shared widely,  both electronically (LCCoC website) and via flyers, with LCCoC, homeless and  housing service providers, tribal governments, and other mainstream partners— including hospitals, clinics, schools, the VA, and faith-based providers—to ensure  that all homeless clients are aware of and able to access housing and services.  Outreach teams and multi-service centers will distribute cards with information  about the entry points into the system. 

STANDARDIZED ASSESSMENT: The system will utilize an assessment tool that  prioritizes clients based on history of housing & homelessness, risks, socialization  & daily functions, and wellness. The database will be administered to clients who  are receiving crisis services in interim housing (Emergency Shelter & Transitional  Housing), at multi-service centers and via outreach teams.  

APPROPRIATE HOUSING SERVICES: Once assessed, clients will be placed on  our centralized housing placement list, which uses scores to prioritize clients for  Permanent Supportive Housing or Rapid Rehousing based on need.  

For additional information on coordinated entry, including the qualities of effective  coordinated entry, applicants may review HUD’s Coordinated Entry Policy Brief,  published in February 2015  

https://www.hudexchange.info/resources/documents/Coordinated-Entry-Policy Brief.pdf).  

1. HUB/CES Relationship and Key Distinctions

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HUB 

• HUB does not directly provide care across services. 
• HUB is an organizing entity that supports, coordinates and tracks outcomes for  the agencies that provide direct on-the-ground care coordination. 
• It addresses duplication by bringing all the care coordination agencies into one  network. 
• CES (Coordinated Entry System) is a key component of the HUB Model. ● There can only be one HUB in a given geographic area. 

CES 

• Pertains exclusively to homelessness and homeless-related services for the  purpose of this RFP. 
• Directly involves care coordinators such as health workers and social workers to  provide assistance and care via the CES. 
• Provides and maintains a referral record to pertinent housing and services  providers. 
• Establishes a referral management system. 
• Maintains the By-Name-List 
• Establishes and maintains a multi-disciplinary case conferencing system. ● Provides data quality/timeliness reporting to stakeholders. 
• Evaluates CES quality and provides stakeholder reports. 
• Provide a representative at LCCoC HMIS/CES committee as a member and  attend required meetings. 

III. Applicant Conference 

Technical Assistance and questions regarding the grant and the application process will  be addressed in a virtual Q and A Session on June 30, 2021 at 3:00 P.M. 

Join Zoom Meeting: 

https://zoom.us/j/2814902260 

Meeting ID: 281 490 2260 

One tap mobile 

+16699006833,,2814902260# US (San Jose) 

1. Applicant Requirements 

Eligible Applicants will meet the following minimum requirements: 

• A registered 501(c)3 nonprofit organization, a local government including housing  authority or a state or federally recognized tribal entity. 
• At least two years of experience providing same or comparable services to the  targeted population. 
• The ability to establish, coordinate and maintain a HUB based on the Pathways  Model and a CES- and linkage with all agencies and county services for homeless  services.

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• The proven capacity to access and manage public and private funding. ● Applicants will be required to participate in an on-going evaluation by the LCCoC  in addition to State Quarterly reporting requirements. 
• This is a collaborative process. As such, applicants will demonstrate the  readiness/ability to work with LCCoC and other identified providers to carry out the  CES as partnered sub recipients with shared clients and goals. 

Applicants must be prepared to develop, adopt, and implement any needed guidelines,  plans, and protocols to support the proposed supportive services. 

LCCoC is seeking to fund potential awardee(s) with a track record of leadership in the community, and in developing and maintaining supportive relationships with the defined  target population in Lake County. 

1. Proposal Submittal Information 

Applications must be electronically submitted to the LCCoC by July 16, 2021 by 5:00 pm to 

This email address is being protected from spambots. You need JavaScript enabled to view it.. A complete application will include the following: 

1. Organizational details. Include organizational chart with resumes, a letter of  support from the applicant governing Board and copy of nonprofit status, as  appropriate. Include applicable experience in the administration of software/  database of homeless and other supportive services. Applicable experience in the  

administration of homeless supportive services and housing 

1. A full description of the proposed project, including describing the operational and  service delivery program and expected outcomes.  
2. Details on the population intended to be served and how the program will  coordinate with other county, LCCoC programs and agencies.  
3. Operational details, including staff descriptions, training and a timeframe for  operation. 

A process for review and evaluation of outcomes. 

1. Operational budget. HUD has defined a CES as a Supportive Services Only  (SSO) project and as such, a proposed budget can only include supportive  services, homeless management information system (HMIS) costs, and  administration costs that cannot exceed seven percent of the grant request.  Funding for operations or rental assistance are NOT allowed by HUD. However, a  funding request to operate a supportive service facility in a leased structure is  allowed. The cost would be included in the supportive services budget. Please  submit an operational budget detailing the CES request, other necessary funds  and their sources, and whether the funding is secured, pending or proposed. 
2. Award Process 

Scoring of Proposal: 

A panel of RFP reviewers will score each proposal. Maximum of 100 points for  each proposal is possible using the following scoring: 

1. Program Narrative 40 Points

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1. Budget 20 Points 
2. Applicant Qualifications 40 Points 

To be considered for an award, the proposal must have a minimum score of 75 points.  Based on overall scores, RFP reviewers will recommend to the LCCoC Executive  Board selection of the agency/agencies/awardee(s) to fund to implement the  Coordinated Entry grant.  

Applicants’ Conference  

All interested County and/or community-based providers must participate in a  MANDATORY applicant's web conference on June 30, 2021 at 3:00pm.  

1. Rules and Considerations 

Cost of developing and submitting a proposal in response to this RFP is the  responsibility of the applicants and will not be reimbursed through any contracts  resulting from this RFP process or from any other county funds. 

LCCoC may issue an RFP amendment to provide additional data and/or  make changes or corrections. The amendment will be sent to each  

applicant who attended the mandatory Applicants’ Conference. LCCoC  may extend the RFP submission date if necessary to allow applicants  adequate time to consider such information and submit required data. The RFP process may be cancelled in writing by LCCoC prior to award if LCCoC  determines cancellation is in the best interest of the County. 

The RFP process and any contract resulting from the process may be  cancelled at any time if identified funding becomes unavailable. 

Any contracts awarded because of this RFP are subject to pending or perfected  protests. The award is subject to cancellation or modification by LCCoC in  accordance with the resolution of any such protest. 

Contractor(s) (whether by contract or county) will be required to participate,  through the County, in federally mandated data collection efforts, including  participation in the Homeless Management Information System (HMIS) and  LCCoC Performance Review. 

Selected contractor(s) must adhere to the County’s contracting process,  providing all information as requested by LCCoC. Selected contractor(s) will also  be informed of the County’s insurance coverage requirements, where applicable,  and the process for contract approval (where applicable) by the County of Lake.  

1. Additional Information 

This RFP and all forms and materials for submitting a proposal are available on the  LCCoC website: www.lakecoc.org. 

LCCoC recognizes additional questions may arise after the Applicants’ Conference. To be fair to all applicants, additional questions after the Applicants’ Conference  must be submitted in writing. Questions and answers will be disseminated weekly via  email to all submitters as well as posted electronically to the LCCoC website (see 

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schedule outlined below). Questions about the RFP should be submitted in writing to  This email address is being protected from spambots. You need JavaScript enabled to view it. 

All RFP submissions will be reviewed promptly. LCCoC’s goal is to announce  selection(s) or next steps by September 2021. 

Applicants who are not selected may appeal LCCoC selection of awardee(s) within  three business days of notification. Appeals must be addressed to the LCCoC  Executive Board. Appeals must be in writing and shall be limited to the following  grounds: 

€ The County failed to follow the RFP procedures, which affected the proposal  scoring. 

€ The RFP evaluation criteria were not appropriately applied to the proposal. € The LCCoC Executive Director will respond to the appeal within two business  days and the decision of the LCCoC will be final and not subject to further  review.

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VII. Important Dates

Activities	Dates
Request for Proposals – Posted Online	June 23, 2020
Applicant Conference (Zoom information above)	June 30, 2020
RFP Proposal Due Date	July 16, 2021
Applicant Interviews	July 21, 2021
Recommendation to LCCoC Executive Board	July 23, 2021
Award Letter	July 23, 2021
Contract process begins	July 26, 2021

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Details

Written by: County of Lake

Published: 22 June 2021

Created: 22 June 2021

Last Updated: 22 June 2021

LAKE COUNTY, CA (June 21, 2021) – Request for Proposal (RFP) Emergency  Solutions Grant Program Coronavirus Round 2 Allocation (ESG-CV2) 

The Lake County Continuum of Care (LCCoC) is pleased to announce the availability of  $343,000 through the Emergency Solutions Grant Program, Coronavirus Round 2  Allocation (ESG-CV2). Funds are targeted to prevent, prepare for and respond to  individuals and families who are experiencing homelessness or receiving homeless  assistance, in Lake County, due to the COVID-19 pandemic. The parameters of the  program are intentionally broad in the request for proposals (RFP) and are not exhaustive. 

A total of $343,000 will be allocated for various activities as follows: 

∙ $93,000 for Emergency Shelter 

∙ $250,000 for Rapid Rehousing 

Deadline for applications is July 21, 2021 BY 11:59 P.M. 

Non-discrimination statement: 

Sponsor will not deny the benefits of the ESG-CV Round 2 Grant program from or  discriminate against any person on the basis of race, religious creed, color, national origin,  ancestry, physical disability, mental disability, medical condition, genetic information, marital  status, sex, gender, gender identity, gender expression, age, sexual orientation, or military  and veteran status, nor shall they discriminate unlawfully against any employee or applicant  for employment because of race, religious creed, color, national origin, ancestry, physical  disability, mental disability, medical condition, genetic information, marital status, sex,  gender, gender identity, gender expression, age, sexual orientation, or military and veteran  status. Sponsor shall insure that the evaluation and treatment of employees and applicants  for employment are free of such discrimination. Sponsor will comply with the provisions of 

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the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations  promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article  9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135- 11139.5), and the regulations or standards adopted by the awarding state agency to  implement such article. Sponsor shall permit access by representatives of the Department of  Fair Employment and Housing and the awarding state agency upon reasonable notice at any  time during the normal business hours, but in no case less than 24 hours’ notice, to such of  its books, records, accounts, and all other sources of information and its facilities as said  Department or Agency shall require to ascertain compliance with this clause. Sponsor shall  give written notice of their obligations under this clause to labor organizations with which  they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) 

TABLE OF CONTENTS 

1. Project Overview PG. 3 2. Eligible Subrecipients PG. 3 3. Eligible Activities Details PG. 3-4 4. Requirements PG.4-5 5. Application Proposal PG.5-7 6. Q and A Session PG.7

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7. Application Deadline PG.7 8. Grant Application Interview PG.7-8 9. Project Selection Process PG.8 10.Timeline PG.9 11.Scoring Criteria PG.10

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REQUEST FOR PROPOSALS 

1. Project Overview 

The California Emergency Solutions Grant Coronavirus Round 2 (ESG-CV2) program and  authorized the California Department of Housing and Community Development (HCD) to  allocate funding to the California Continuum of Cares “to assist persons experiencing or at  risk of homelessness” in local communities due to the COVID-19 Pandemic. The Lake  County Continuum of Care (LCCoC) shall administer the allocation of funds of Lake  County. LCCoC’s Administrative Entity (AE), Lake County Behavioral Health Services, will  receive applications, administer the awards, and be responsible for state reporting 

The LCCoC has determined that $93,000 for will be allocated for Emergency Shelter, and  $250,000 for Rapid Rehousing with a minimum of 20% to be used to support Emergency  Housing Vouchers program, as needed, through the Lake County Public Housing  Authority. 

Local applicants must submit their proposals to the Lake County Continuum of Care  Administrative Entity (LCCoC AE) no later than July 21, 2021 at 11:59 p.m. Applicants  will be asked to attend an interview meeting, to provide a short presentation and answer  interview questions from the Grant Selection Working Group. Funding recommendations  shall be made by the Grant Selection Working Group comprised of general members of  the LCCoC. Any remaining funds not requested shall be redistributed to the LCCoC, to  maximize Lake County’s allocation. 

The contracting process, leading to fund disbursement, will begin immediately after the  award letters are sent out. 

By regulation of this particular grant, the funding must be expended by August 31,  2022. 

All proposals will be reviewed for compliance with the NOFA and eligible applicants will be  asked to attend a Question and Answer session. Please seek technical assistance for  proposals at the Q and A session that will be held during the Application timeframe. 

2. Eligible Subrecipients 

ESG-CV funds are distributed locally through the Lake County Continuum of Care  (LCCoC) to subrecipients. A subrecipient can include: 

∙ a unit of local government including housing authority, 

∙ a registered 501(c)3 non-profit organization,

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∙ or, a state or federally recognized tribal entity. 

3. Eligible Activities Details 

The parameters for these ESG-CV Round 2 funds are for Direct Services to prevent,  prepare for and respond to coronavirus among individuals and families who are  experiencing homelessness or receiving homeless assistance be expended in Lake  County for a broad variety of activities to assist persons experiencing homelessness or are  at risk of homelessness due to the COVID-19 Pandemic.  

All applications must describe how the activities outlined in the proposal will “provide  immediate emergency assistance to people experiencing homelessness or at imminent  risk of homelessness, and that those uses are aligned with California’s Housing First  policy.” 

Sample Eligible uses include, but are not limited to: 

∙ Rental assistance or subsidies: support the Emergency Housing Vouchers  program, housing vouchers, rapid re-housing programs, eviction prevention, and  housing relocation. 

∙ Respond to people who are experiencing homelessness: support the  Emergency Housing Vouchers program, housing vouchers, rapid re-housing  programs, increasing and improving upon essential shelter services (not including  new facility purchase, construction, or expansion).  

All activities must be carried out within the relevant CoC geographic area of Lake  County. 

4. Requirements 

Coordinated Entry System and Homeless Management Information System  

Subrecipients MUST actively participate in the local Coordinated Entry System (CES) and  Homeless Management Information System (HMIS). 

CES is a process developed to ensure that all people experiencing a housing crisis have  fair and equal access and are quickly identified, assessed for, referred, and connected to housing and assistance based on their strengths and needs. 

HMIS is a class of database applications (computer software) used to confidentially  aggregate data on homeless populations served. Such software applications record and  store client-level information on the characteristics and service needs of homeless  persons. Each subrecipient MUST enter client data into HMIS. Such data should include:

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∙ The number of homeless persons served 

∙ The number of unsheltered homeless persons served 

∙ The average length of time spent as homeless before entry into the program or project 

∙ The number of homeless persons exiting the program or project to permanent housing 

∙ The number of persons that return to homelessness after exiting the program or project 

Quarterly Reports 

Subrecipients will be required to submit quarterly reports to the LCCoC AE, including: 

∙ Expenditures made within the quarter  

∙ Activities made within the quarter  

∙ HMIS Client Data input within the quarter 

LCCoC may request additional information, as needed, to meet other applicable reporting  or audits. 

Additional requirements 

Subrecipients must provide eligible activities in a manner consistent with the Housing  First practices described in California Code of Regulations, title 25, section 8409,  subdivision (b)(1)-(6). Subrecipients allocated funds for eligible activities that provide  permanent housing shall incorporate the core components of Housing First, as  provided in Section 8255, subdivision (b) of the Welfare and Institutions Code. Housing  First is an evidence-based model that uses housing as a tool, rather than a reward, for  recovery and that centers on providing or connecting homeless people to permanent  housing as quickly as possible. Under the Housing First model, services offered are as  needed and requested on a voluntary basis and that do not make housing contingent  on participation in services. 

In many communities, homelessness is experienced disproportionately by race and  other protected classes, including disability status. Additionally, the Centers for  Disease Control and Prevention is also reporting disproportionate impacts by race and  ethnicity for COVID-19 hospitalization and death, specifically Black, Indigenous, and  Hispanic/Latinx persons. Therefore, it is important to incorporate equity and  accessibility considerations into the proposed projects to address racial and systemic  inequities, and equitably distribute resources within the target population.

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Subrecipients that receive funds under the Program are responsible for ensuring that  the expenditure of those funds is consistent with the requirements of the ESG-CV  Round 2 NOFA. 

LCCoC may monitor the expenditures and activities of Subrecipients, as LCCoC deems necessary, to ensure compliance with program requirements and request the  repayment of funds from a Subrecipient or pursue any other remedies available to it  by law for failure to comply with program requirements. After a contract has expired,  any funds not expended for eligible activities shall revert and must be remitted to  LCCoC.  

5. Application Proposal 

The proposal must be submitted in the following format including, PDF with no more  than 10 pages (including any supplemental materials), minimum of 11 font and  each page shall be numbered. 

The proposal shall include the following as a minimum:  

1. Transmittal Letter: The letter shall provide an introduction of the Service  Provider, state the location where the work is to be performed, and be signed by  a principal of the firm (CEO/Board Chair/Executive Director). Please also include  the amount of funds you will be applying for 
2. The letter must also state: 

“[Name of Organization] agrees to all terms outlined in the Lake  County Continuum of Care Request for Proposals, including, but not  limited to participating in the Coordinated Entry and HMIS programs,  adopting/implementing Housing First practices, prioritizing assistance  to homeless individuals and families over assistance to individuals and  families at risk of homelessness, and ensuring that expenditures of  grant funds is consistent with the requirements of the Program.”  

2. Cover Page: Firm name, contact information, title of proposal, and date of  proposal.  
3. Identity of Service Provider: Legal name and business address of the agency or  organization making the proposal, and name, title, address, telephone number  and email address of contact person. This person may also be contacted to make  the presentation before the Grant Selection Working Group. Applicant is a  registered 501(c)3 nonprofit organization, a local government including housing  authority, or a state or federally recognized tribal entity. 
4. Executive Summary: An overview of the entire proposal describing its most  important elements. The summary should present the Service Provider’s basic  scope of services, objectives and intended results of the project. It should 

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summarize how the proposal meets the RFP requirements and why the Service  Provider is best qualified to perform the required work. 

Executive Summary MUST describe how the activities outlined in the  proposal provide immediate emergency assistance to people experiencing  homelessness or at imminent risk of homelessness, and that those uses  are aligned with California’s Housing First policy.  

5. Key activities: Please list key activities, as they align with providing immediate  emergency assistance in accordance to one or more activities of this grant, to  people experiencing homelessness or at imminent risk of homelessness, and that  those uses are aligned with California’s Housing First policy.  
6. Evidence Based Practice: A detailed description of the project showing which  evidence-based model the services will be based upon, and the Service  Provider’s understanding of the project requirements and challenges.  
7. Equity: Describe how the Project will address racial equity and inequities for the  target population, including any local disproportionate impact of COVID-19 and  homelessness by race and other protected classes. Provide supporting evidence  of the strategies’ effectiveness if available. This could include data trends,  policies, local actions, collaborative efforts with partners. 

Describe your organization’s strategies to address equity issues such as cultural  awareness trainings, hiring practices, and inclusive public engagement that  ensures impacted communities of color are part of the decision-making 

8. Performance Measures: Describe performance measures. You may add your  own performance measures, but please include the following predictions:  
9. a) The number of persons served  
10. b) The number of unsheltered/homeless persons served  
11. c) The average length of time spent as homeless before entry into the program or  project  
12. d) The number of homeless persons exiting the program or project to permanent housing  
13. e) The number of persons that return to homelessness after exiting the program or project  
14. f) The added performance measures specific for the State NOFA. 
15. Staffing: List of personnel who will be directly assigned to the project (if available),  together with a description of roles and responsibilities for this project.  

10.Statement of Experience and Qualifications: Description of the nature of the  Service Provider’s present work, including a comprehensive list of current and past  work on similar projects. If new, please provide how this project is innovative and how  the evidence-based processes to take place will ensure the project’s success. List of 

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any past, current or scheduled trainings for staff that are pertinent to this project.  

11.Budget & Budget Narrative: Please provide the full project budget, including a clear  break out of grant funds. The budget does NOT have a match requirement. It is  acceptable to have the program funded 100% through this grant. Applicants MUST  provide a budget narrative with the proposal budget. Proposals submitted without  a budget narrative shall NOT be considered for funding. Please provide an  explanation for each line item on your project budget. 

Eligible applicants may submit more than one program/project for consideration. However,  each program/project must be submitted with its own proposal.  

6. Q and A session 

Technical Assistance and questions regarding the grant and the application process will be  addressed in a virtual Q and A Session on July 6, 2021 at 3:00 P.M. 

Join Zoom Meeting: 

https://zoom.us/j/2814902260 

Meeting ID: 281 490 2260 

One tap mobile 

+16699006833,,2814902260# US (San Jose) 

Application Deadline 

Applications are due by email to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than July 21,  2021 at 11:59 p.m. Proposals must be in PDF format and my not exceed 10 pages. Local  applicants MUST submit proposals to the LCCoC AE and NOT directly to HCD. Proposals  submitted to HCD or not completed by the deadline shall be disregarded.  

7. Grant Applicant Interview 

Grant applicants will be scheduled to make a brief presentation and answer interview  questions for their proposals within a week of the application deadline. The interview  process is part of the total score for the applicant. Each applicant is allowed several staff to  be present. This will take place after the initial review of the proposals to make sure they  are in compliance with the NOFA; applicants will be contacted to schedule the date and  time; the length of the process (30-45 minutes); that it will be virtually, who it will be with 

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(the Grant Selection Working Group); and questions will be about clarifications of their  proposal and presentation. 

8. Project Selection Process 

Selection of Proposals for Awards 

The project selection process shall avoid conflicts of interest in project selection and shall  be easily accessible to the public – all documents, including this one and the application  pertaining to this funding opportunity are located at www.lakecoc.org. 

Following the Grant Application Interview, the Grant Selection Working Group will review  all eligible applications and interview all applicants. Scores will be added with a top score  of 170 points. The two subrecipients with the highest scores will be recommended to the  Executive Committee. The Executive Committee will then announce the grantees, which  will receive the awarded CESH Grant. See Scoring Criteria. 

Application Notification 

Applicants shall be notified of the Grant Selection Working Group decisions via phone  message and email within 48 hours after it has been presented to the executive  committee. The representative listed as the main grant contact in the application shall  be the person contacted. 

Appeals Process 

In order to lodge an appeal, an applicant must submit to LCCoC, a written appeal,  which states all relevant facts, arguments, and evidence upon which the appeal is  based. Furthermore, the applicant must provide a detailed reference to the area or  areas of the application that provide clarification and substantiation for the basis of  

the appeal. No new or additional information will be accepted if this information  would result in an advantage to an applicant. Once the written appeal is submitted  to LCCoC, no further information or materials will be accepted or considered  thereafter. 

Appeals may be submitted by email to This email address is being protected from spambots. You need JavaScript enabled to view it. 

Emails to the email address listed above will be accepted as long as the email  time stamp is prior to the appeal deadline. The Appeal Deadline is August 31, at  12:00 p.m. Pacific Standard Time. 

Final Award Notification 

Final Award letters will go out in August 4, 2021

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9. Timeline

Activity	Date & Time
Local NOFA Released	June 21. 2021
Q and A	July 6, 2021 at 3:00 p.m.
Submission Deadline	July 21, 2021 by 11:59 p.m.
Initial Review for Compliance	July 30, 2021
Grantee Presentation and Interviews	July 30, 2021 at 9:00 a.m.
Grant Working Group Scores Applications	July 30, 2021
Recommendation to Executive Board	August 4, 2021
Award Announcements	August 4, 2021
Appeals Due	August 25, 2021 by 12:00  p.m.
Program Contracts and Disbursements Processes Begin	August 26, 2021
Deadline for funds to be expended	August 31, 2022

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10. LCCoC Scoring Criteria 

Lake County Continuum of Care 

Grant Name:_______________________ 

All projects will be scored by the Scoring Criteria. 

The highest scoring projects will be recommended for funding. 

SCORING CRITERIA

Application Scoring Template	Point Range
1. Transmittal Letter	1 to 6
2. Cover Page	1 to 4
3. Identity of Service Provider	1 to 5
4. Executive Summary	1 to 15

9 

5. Demonstration of Evidence Based Practice	1 to 15
6. Key Activities	1 to 15
7. Equity	1 to 15
8. Performance Measures	1 to 15
9. Staffing	1 to 10
10. Statement of Experience and Qualifications	1 to 20
11. Budget and Budget Narrative	1 to 20
12. Presentation and Interview	1 to 30
Total Points Available	170

10

Details

Written by: City of Clearlake

Published: 18 June 2021

Created: 18 June 2021

Last Updated: 18 June 2021

NOTICE OF REQUEST FOR PROPOSALS/QUALIFICATIONS

Notice is herebygiven that the City of Clearlake is now seeking proposals from qualified individuals and/or firms for Inspection Services/Materials Testing for the Sulphur Fire Road Rehabilitation Project in the City of Clearlake until July 13, 2021 at 3:00 p.m.

Proposals must be complete and submitted in a sealed envelope and submitted to Adeline Brown, City of Clearlake, 14050 Olympic Drive, Clearlake, CA 95422. For a copy of the request, please contact Adeline Brown at 707-994-8201, Ext. 341 or email This email address is being protected from spambots. You need JavaScript enabled to view it. .

A copy of the request can also be found on the city website www.clearlake.ca.us under Bid Postings/Requests for Proposals.